Finance Calendar

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Before You Start

• You need permission to view accounting to open the calendar.
• Creating a recurring bill or a recurring journal entry from the calendar needs permission to post accounting. The create actions do not check this ahead of time, so without it the save is refused.

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Open the Calendar

Open Finance > Overview > Calendar. You can also get there by:

• Searching for Calendar in the command palette.
• Clicking Calendar in the quick navigation on the Finance dashboard.
• Clicking a day on the dashboard cash flow forecast chart, which opens the calendar on that date.
• Closing a bank transaction you opened from a Bank (Plaid) event, which returns you to the calendar.

The layer filters, amount range and Forecast toggle are kept in the page address; the view (Month, Week, Day, List) and the date are not, so a shared link opens in Month view on the current month unless it came from the dashboard forecast chart.

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Move Around the Calendar

• Month, Week, Day and List change the view. Month is best for planning; List is easiest to scan on a busy range.
• Previous range and Next range move back and forward one view at a time. Today returns to the current date.
• The heading shows the first and last day on screen.

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Calendar Layers

Each layer is a type of event. Open Filters to turn layers on or off; every layer starts on. The filter panel also has an Amount range with Min and Max to hide small or large events. Reset filters turns every layer back on and clears the amounts. The Filters button shows how many filters are active.

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Open an Event

Click an event to see its Date, Amount and Status. Click Open to go to the bill, invoice, payment, entry or asset it came from. A Subledger Drift event also shows the GL balance, the Subledger balance and the Delta between them. Click Investigate to open Finance > Close & Reconcile > GL Reconciliation.

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Forecast

Click Forecast to show the 13-Week Cash Projection above the calendar. It starts from your current balance and plots the projected daily balance from scheduled receipts and payments. Days where the projected balance is low are marked as a warning, and days below zero as a shortfall. Click Forecast again to hide it.

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Upcoming Recurring Work

Click Recurring to open the Upcoming recurring panel. It lists the recurring bills, recurring journal entries and recurring invoices in the visible range. Click one to open it. If the panel says No upcoming recurring events, widen the date range or turn on the Recurring Bills or Recurring JE layers.

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Create From a Date

Click an empty area of a day to open the quick create menu:

• New AP Bill opens a new vendor bill with that bill date.
• New Recurring Bill opens the recurring bill form starting on that date.
• New Recurring JE opens the recurring journal entry form starting on that date.

When you save a recurring bill or entry, the calendar refreshes to show its occurrences. What each one posts, and when, is covered in the Recurring Bills and Recurring Journal Entries articles.

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Busy or Wide Ranges

• Not every event in this range is shown: the range holds more events than the calendar can draw. The banner explains why and offers Hide buttons for the busiest layers, each with its event count, plus Hide all when more than one layer is suggested. Hide layers or narrow the range to see everything.
• Showing daily totals for this range: the range is too wide to draw every event, so each day shows how many events fall on it and their total. Narrow the range to see individual events again.

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Common Scenarios

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An expected bill or invoice is missing

Check that its layer is on in Filters, that the Amount range does not exclude it, and that its date falls inside the visible range.

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A date is not clickable

Click an empty part of the day cell, not an event.

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The forecast looks wrong

Compare it with open bills in AP Bills, open invoices in AR Management and your bank balances. The projection is only as complete as the scheduled items behind it.

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