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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

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Cash Registers are for drawer control. They help the team count, explain, close, and deposit cash activity. They are different from the AP Check Register, which tracks vendor checks.

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Open Cash Registers

Open Accounting > Cash Registers. The page shows each active register, whether it has an open session, and the current totals for drawer balance, cash sales, card sales, and check sales.

Cash Registers page with stale session warning, open register session, drawer balance, cash sales, card sales, check sales, Cash In/Out, Details, Close, and Deposit actions

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Create A Register

  1. Open Accounting > Cash Registers.
  2. Click Add Register.
  3. Enter a clear register name, such as Front Counter 1.
  4. Click Create.
Create Register modal with Register Name field, Cancel action, and Create action

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Open A Session

A register session represents one drawer run. Open a session before accepting cash activity at that drawer.

  1. Find the register with no active session.
  2. Click Open Session.
  3. Enter the opening cash balance counted in the drawer.
  4. Confirm the session.

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During The Session

  • Cash In/Out: record money added to or removed from the drawer outside normal sales.
  • Details: review opening balance, cash sales, expected balance, and cash movement history.
  • Close: count the drawer and close the session.
  • + Deposit: start a bank deposit with the register session context prefilled.
Cash movement notes matter Use a clear note for every cash in or cash out movement. The note is what accounting uses later when a drawer count, bank deposit, or reconciliation needs explanation.

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Close A Session

  1. Click Close on the open register session.
  2. Count the physical drawer.
  3. Enter the closing balance.
  4. Add notes when there is an overage, shortage, or operational explanation.
  5. Close the session.
  6. Review the Z-report when it appears.
  7. Print the Z-report if the location keeps paper close packets.
Deposit after close A clean rhythm is open session, operate, close session, review variance, then create the bank deposit. That keeps the drawer count and bank deposit tied together.

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Stale Sessions

Arcus warns when a register session has been open longer than expected. Stale sessions usually mean a drawer was not closed at the end of the day.

  • Review the register name and opened date.
  • Confirm whether the drawer was physically closed.
  • Use Force-close only when the stale session should be settled at the system-computed expected balance.
  • Add any cleanup notes in the source workflow or accounting review packet.
Force-close is a cleanup control Force-close skips the normal drawer count step. Use it only when the stale session is understood and accounting accepts the expected-balance close.

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Delete A Register

Registers can be deactivated from the UI when they have no open session. Historical sessions remain for audit history. Close the active session before deleting a register.

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Common Blocks

  • Cannot delete register: close the open session first.
  • Closing balance is off: review cash sales, cash in/out movements, refunds, change given, and notes.
  • Deposit amount does not match: confirm the register session, cash pending deposit, and bank deposit selections.
  • Stale banner appears: close or force-close the prior session before continuing normal register work.
  • Card or check totals look wrong: review payments, refunds, and source orders before creating the bank deposit.

Bank Deposits

Batch received checks and cash into bank deposits and clear undeposited funds.

Check Register and AP Checks

Print, batch print, clear, void, and audit vendor checks.

Bank Reconciliation

Match bank transactions to payments, deposits, payouts, and checks.

Account Ledger

Review transaction history, source activity, debits, credits, and running balance for one GL account.

Payments and Checks Settings

Configure payment terms, payment automation, processing fees, AP check printing, and deposit slip layout.

AR Management

Track customer balances, aging, statements, and collections work.