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The match workspace appears after you start an in-progress bank reconciliation. It is where bank feed activity is paired with posted cash activity so the statement balance can be reviewed and completed.

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Open The Match Workspace

  1. Open Accounting > Bank Reconciliation.
  2. Start a reconciliation or open an in-progress reconciliation.
  3. Confirm the bank account, statement date, and statement ending balance.
  4. Continue to the matching step.
Start Bank Reconciliation tab with bank account selector, statement date, ending balance, notes, and Begin Reconciliation action

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Read The Balance Strip

The top of the workspace compares:
  • Opening Balance: the prior completed reconciliation balance for the bank account.
  • Matched Transactions: the bank activity currently matched in this reconciliation.
  • Reconciled Balance: opening balance plus matched bank activity.
  • Statement Ending: the ending balance you entered from the bank statement.
  • Difference: the remaining variance to resolve or document.
Your goal is usually a zero difference. If your policy allows completing with a difference, Arcus requires an explicit confirmation.

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Choose The Right Match Path

Use the match path that matches what the bank transaction actually represents.
  • Auto-Match Suggestions: best for straightforward bank-to-GL pairs where amount, date, reference, or check details line up.
  • Manual Match: best when one bank row needs one or more posted GL cash lines and the totals match.
  • Match AP: best for withdrawals that represent posted AP payments or printed checks.
  • Match Payout: best for deposits that represent posted marketplace payouts.
Use the All, Deposits, and Withdrawals filters to narrow the bank feed list before matching. Match AP appears for withdrawal rows. Match Payout appears for deposit rows.

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Use Auto-Match Suggestions

When Arcus finds likely matches, it shows suggestions based on amount, date, reference, check number, and other matching clues.
  1. Review each suggestion.
  2. Use confidence badges as a clue, not as approval.
  3. Click Apply to stage one suggestion, or select multiple suggestions.
  4. Click Accept to apply selected suggestions in bulk.
  5. Confirm the bank and GL unmatched counts drop as expected.
Bulk matching applies the selected suggestions together. If one selected row is no longer valid, Arcus prevents the batch from partially applying so the workspace stays consistent.

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Manually Match Bank And GL Rows

Use manual matching when the suggestion is missing or you need to combine multiple GL cash entries.
  1. Select one bank transaction on the left.
  2. Select one or more GL cash entries on the right.
  3. Review the selected bank amount and selected GL total in the action bar.
  4. Click Match when the amounts agree.
Arcus blocks a manual match when the selected amounts differ by more than a rounding-level amount. Post the missing cash entry, fee, correction, or deposit before matching if the amounts do not agree.

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Match AP Payments And Printed Checks

Outbound bank transactions can show Match AP. Use it when a bank withdrawal represents a vendor payment or printed check.
  1. Click Match AP on an outbound bank row.
  2. Review AP payment and printed check candidates.
  3. Compare amount, payment date, check number, vendor, and match reason.
  4. Click Match on the correct candidate.
The candidate list focuses on items close to the bank amount and date, usually within about 5 cents and 7 days. If a printed check is matched, the bank row drops out of the unmatched list. When the reconciliation is completed, matched printed checks can be cleared automatically. If any check cannot clear, Arcus shows a warning with details.

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Match Marketplace Payout Deposits

Inbound bank transactions can show Match Payout. Use it when a deposit represents a posted marketplace payout from Stripe, Shopify, Amazon, eBay, or another supported channel.
  1. Click Match Payout on an inbound bank row.
  2. Review payout candidates within the amount and date window.
  3. Compare platform, payout ID, amount, payout date, settlement dates, and confidence.
  4. Click Match on the correct payout.
Only posted, unmatched payouts can be selected. Matching a payout links the bank deposit to the posted payout. It does not create a new sale, payment, or journal entry. The payout must already be posted before it can be matched.

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Remove A Match

Matched pairs appear below the two-column matcher. Use the remove action when a match was made to the wrong bank transaction or GL entry. Removing a match returns the bank transaction and GL line to the unmatched lists. Review the difference after removing a match because the reconciliation balance changes immediately.

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Complete The Reconciliation

  1. Resolve or document unmatched activity.
  2. Review the balance strip.
  3. Click Complete Reconciliation.
  4. If the difference is zero, confirm completion.
  5. If a difference remains, complete only when your policy allows recording the difference as unreconciled.
Completing the reconciliation marks matched bank transactions and matched GL cash lines as reconciled. It can also clear matched printed checks. If you complete with a remaining difference, the difference is recorded as unresolved reconciliation variance rather than hidden by changing the statement balance.
Do not change the statement ending balance just to force a clean difference. The statement balance should match the bank statement.

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Common Blocks

  • No bank feed rows appear: sync the bank feed, confirm the bank account, and check whether the rows are already matched.
  • No GL entries appear: confirm cash activity has posted to the linked GL cash account.
  • Match button is disabled: the selected bank amount and selected GL total do not match.
  • Bulk accept fails: one selected suggestion became invalid. Clear the selection, refresh the workspace, and apply only the suggestions that still match.
  • No AP candidates appear: check the withdrawal amount, payment date, bank account setup, and whether the AP payment or check is already matched.
  • No payout candidates appear: confirm the payout is posted and is within the expected amount and date window.
  • Cannot complete: review the difference, permissions, open period controls, and unresolved match issues.

Bank Reconciliation

Start and complete bank reconciliations.

Marketplace Payouts

Review marketplace payout posting and settlement behavior.

Pay Bills and Print Checks

Pay AP bills and understand bank-side matching.

Check Register and AP Checks

Review printed checks, clearing, voiding, and related documents.