Financial Reports

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Open Financial Reports

Open Accounting, then Financial Reports. Choose a report tab, set the date or date range, then click Generate Report. Reports can be printed or exported to CSV after they generate.

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Date Controls By Report

• Trial Balance: uses an as-of date. It includes posted activity through that date.
• Balance Sheet: uses an as-of date. It shows the financial position on that date.
• Income Statement: uses a from and to date range. It shows performance for that period.
• Cash Flow: uses a from and to date range. It explains cash movement for that period.
• Sales Tax Liability: uses a from and to date range. Shows per-jurisdiction sales tax owed for the period, suitable for state portal filing.

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Trial Balance

The Trial Balance lists GL accounts with total debits, total credits, and ending balances as of the selected date. Use it to confirm the books are in balance and to spot accounts with unexpected balances.

• Run it before month-end or year-end review.
• Use it when an account balance looks wrong on another report.
• Compare total debit and total credit totals before deeper investigation.
• Use account rows as a starting point for Account Ledger or Journal Entries review. If the Trial Balance is out of balance, stop the close process and investigate before relying on the Balance Sheet, Income Statement, or Cash Flow report.

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Income Statement

The Income Statement shows revenue, cost of goods sold, expenses, gross profit, and net income for a date range. It is also commonly called the Profit and Loss report.

• Use it to review sales, margin, operating expenses, and net income for the selected period.
• Use the same range your leadership team, tax advisor, or lender expects before exporting.
• Investigate unusual expense or revenue balances from the account row back to Account Ledger.

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Balance Sheet

The Balance Sheet shows the entity’s position as of a date: assets, liabilities, and equity. It should satisfy the accounting equation: assets equal liabilities plus equity.

• Assets: cash, receivables, inventory, fixed assets, and other resources.
• Liabilities: payables, tax payable, loans, credit cards, and accruals.
• Equity: owner equity, retained earnings, and current earnings. Use the Balance Sheet after cash, AR, AP, inventory, fixed assets, leases, and marketplace clearing have been reviewed. Unexpected retained earnings or equity changes usually trace back to posted income statement activity.

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Cash Flow

The Cash Flow report summarizes operating, investing, and financing movement. Use it to understand why cash changed even when net income, receivables, payables, or inventory also changed.

• Operating activities: starts with net income and adjusts for working-capital movement such as AR, inventory, AP, taxes, and customer deposits.
• Investing activities: highlights fixed asset and other long-term asset movement.
• Financing activities: highlights loans, owner equity, draws, and similar funding movement.
• Ending cash: should be reviewed against bank reconciliation and cash account balances.

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Drill Down When A Number Looks Wrong

1. Confirm the report tab, date, and range.
2. Run the Trial Balance for the same as-of date or period end.
3. Open the related account in Account Ledger.
4. Open the source journal entry or source transaction from the ledger when available.
5. Correct the source workflow first when the issue came from AP, AR, inventory, banking, payout, or order activity.
6. Use a manual journal entry only when accounting has approved a GL-only correction.

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Month-End Review Sequence

1. Post invoices, payments, vendor bills, deposits, payouts, and inventory accounting events.
2. Approve, reject, or reverse manual journal entries waiting for review.
3. Complete bank reconciliation for cash accounts that belong in the period.
4. Review marketplace payouts, disputes, clearing balances, AP aging, and AR aging.
5. Run Trial Balance and resolve any out-of-balance condition.
6. Review Balance Sheet, Income Statement, and Cash Flow with the same period assumptions.
7. Print or export final support after the reports have been reviewed.
8. Close the accounting period.

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Before You Share Reports

• Post approved journal entries for the period.
• Review failed or pending invoices, payments, vendor bills, inventory postings, and bank activity.
• Complete bank reconciliation when cash reports are being shared externally.
• Confirm the chart of accounts type and parent structure are correct.
• Run reports with the same dates your accountant, bank, or leadership team expects.

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Exports and Printing

Use Print for a formatted report review and CSV when the accountant needs spreadsheet detail. Always check the selected report tab and date range before sharing an export.

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Common Blocks

• Report is empty: confirm the date range includes posted activity.
• Totals look stale: refresh after posting entries or updating source transactions.
• Trial Balance is out of balance: stop and investigate. A balanced GL is required before relying on reports.
• Account appears in the wrong section: review account type and parent account in Chart of Accounts.
• Cash does not match the bank: complete bank reconciliation and review clearing accounts.

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