Documentation Index
Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt
Use this file to discover all available pages before exploring further.
Open Financial Reports
Open Accounting, then Financial Reports. Choose a report tab, set the date or date range, then click Generate Report. Reports can be printed or exported to CSV after they generate.
Trial Balance
The Trial Balance lists GL accounts with total debits, total credits, and ending balances as of the selected date. Use it to confirm the books are in balance and to spot accounts with unexpected balances.
- Run it before month-end or year-end review.
- Use it when an account balance looks wrong on another report.
- Compare total debit and total credit totals before deeper investigation.
- Use account rows as a starting point for Account Ledger or Journal Entries review.
Income Statement
The Income Statement shows revenue, cost of goods sold, expenses, gross profit, and net income for a date range. It is also commonly called the Profit and Loss report.
Balance Sheet
The Balance Sheet shows the entity’s position as of a date: assets, liabilities, and equity. It should satisfy the accounting equation: assets equal liabilities plus equity.
- Assets: cash, receivables, inventory, fixed assets, and other resources.
- Liabilities: payables, tax payable, loans, credit cards, and accruals.
- Equity: owner equity, retained earnings, and current earnings.
Cash Flow
The Cash Flow report summarizes operating, investing, and financing movement. Use it to understand why cash changed even when net income, receivables, payables, or inventory also changed.
Before You Share Reports
- Post approved journal entries for the period.
- Review failed or pending invoices, payments, vendor bills, inventory postings, and bank activity.
- Complete bank reconciliation when cash reports are being shared externally.
- Confirm the chart of accounts type and parent structure are correct.
- Run reports with the same dates your accountant, bank, or leadership team expects.
Exports and Printing
Use Print for a formatted report review and CSV when the accountant needs spreadsheet detail. Always check the selected report tab and date range before sharing an export.
Common Blocks
- Report is empty: confirm the date range includes posted activity.
- Totals look stale: refresh after posting entries or updating source transactions.
- Trial Balance is out of balance: stop and investigate. A balanced GL is required before relying on reports.
- Account appears in the wrong section: review account type and parent account in Chart of Accounts.
- Cash does not match the bank: complete bank reconciliation and review clearing accounts.