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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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What the Check Register Shows

The Check Register brings customer checks, customer refund checks, and vendor AP checks into one accounting view. Use the lens at the top of the page to switch between all checks, customer checks, and vendor checks.

  • Customer: inbound customer checks and outbound refund checks.
  • Vendor: AP checks created from Pay Bills or other vendor payment workflows.
  • Status filters: narrow the list to printed, cleared, voided, deposited, received, pending, or sent checks depending on the lens.
  • Search: find a check by check number, party, reference, or order-related text.
  • Export CSV: download the current register view for review or audit support.
Check Register vendor lens showing printed AP checks with check number, amount, party, AP bill reference, date, status, and Print, Clear, and Void actions

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Open Vendor Checks

  1. Go to Accounting.
  2. Open Check Register under Payables.
  3. Click Vendor.
  4. Use the status pills to find printed, cleared, or voided checks.
  5. Use search when you know the check number, vendor, or AP bill number.
Start from Pay Bills when you are paying invoices Pay Bills creates the AP payment and printable check. The Check Register is where you print, reprint, clear, void, or audit the check after it exists.
  1. Find the vendor check in the Vendor lens.
  2. Click Print on the row.
  3. Choose the check stock format your printer is loaded with.
  4. Add or edit the memo if needed.
  5. Click Print Check.
Print Check dialog with check format options, optional memo field, Check Settings link, Cancel, and Print Check button
Allow popups for check printing Arcus opens printable checks in a browser print window. If nothing opens, allow popups for Arcus and try the Print action again.

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Batch Print Vendor Checks

Select the checkboxes beside printed checks when you want to print more than one check from the same page. The selection bar shows how many checks are selected and the total amount before you click Print Selected.

Check Register with two vendor checks selected, a selected total, Clear link, and Print Selected button
Mixed check types print separately If vendor checks and customer refund checks are selected together, Arcus asks which group to print first because they can use different check stock.

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Mark a Check Cleared

Mark a check cleared after it clears the bank. This is different from printing it. A printed check may stay outstanding until the bank shows the check has cleared.

  1. Open Accounting > Check Register.
  2. Click Vendor and keep the status on Printed.
  3. Find the check that cleared at the bank.
  4. Click Clear on the row, or open the check detail and click Mark Cleared.
  5. Use Bank Reconciliation to match cleared activity to the bank statement.

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Void an AP Check

Void a check when it was printed by mistake, lost, damaged, or should no longer count as payment. For AP checks, voiding reverses the associated AP payment and restores affected bill balances.

  1. Find the AP check in the Vendor lens.
  2. Click Void.
  3. Enter a clear reason, such as incorrect amount or lost check.
  4. Click Void Check only after you are sure the check should be reversed.
Void Check dialog explaining that the AP payment will be reversed and bill balances restored, with a reason field and Void Check button
Do not void checks casually Confirm the check has not been accepted by the bank and follow your accounting team’s policy before voiding. If the check already cleared, work with accounting before making corrections.

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Review the Check Detail Page

Click a check row to open its detail page. The detail page shows the check number, status, amount, vendor, print date, action buttons, check stock details, related bills, journal entries, and activity timeline.

AP check detail header with check number, printed status, vendor AP badge, amount, vendor, printed date, created date, Print, Mark Cleared, and Void buttons
Related Documents card on a check detail page showing the AP bill paid by the check and the amount applied

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What Arcus Updates

  • Printing opens the formatted check and keeps the check available for reprint when allowed.
  • Clearing marks the check as cleared so outstanding checks are easier to reconcile.
  • Voiding an AP check reverses the payment and restores affected AP bill balances.
  • The check detail keeps the related bills, journal entries, and activity trail together for review.
  • CSV export reflects the current lens, filters, and search results.

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Common Blocks

  • No vendor checks are shown: switch to the Vendor lens or confirm the bill was paid by check.
  • Print is missing: the check may already be voided, bounced, cleared, or not eligible for printing.
  • Print window did not open: allow popups for Arcus, then click Print again.
  • Check stock looks wrong: choose the correct format or review check configuration before printing a live run.
  • Clear is missing: the check may already be cleared, voided, or in a status that cannot be cleared.
  • Void is blocked: review the check status and follow accounting policy for cleared or reconciled checks.
  • Reference does not match what you expect: open the check detail and review the related AP bills.

Pay Bills and Print Checks

Pay open vendor bills by check, ACH, ACH file, wire, or cash.

Write a Check

Create one-time vendor checks without starting from an existing bill.

Cash Registers

Manage drawer sessions, cash in and out, close counts, stale sessions, Z-reports, and deposit handoff.

Account Ledger

Review transaction history, source activity, debits, credits, and running balance for one GL account.

1099 Vendors

Review flagged vendors, W-9 status, tax-year totals, downloads, and locks.

Vendor Credits

Issue, review, expire, and apply supplier credits during bill payment.