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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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What Adjustments Are For

Inventory Adjustments are for correcting what Arcus thinks is on hand after a real-world count or event proves the balance is wrong.

  • Cycle count corrections.
  • Damaged stock that needs to leave sellable inventory.
  • Writeoffs after shrinkage, scrap, or loss.
  • Found stock that was physically present but missing from Arcus.
  • Other documented stock corrections approved by your inventory process.
Do not use adjustments as a shortcut for other workflows Use Receive Inventory for standalone inbound stock, purchase order receiving for PO arrivals, transfers for location moves, and return workflows for customer or vendor returns. Adjustments should explain a correction.
Inventory Adjustments page with the Adjust Inventory form and Recent Adjustments table

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Enter What You Counted

The form uses a counted-quantity pattern. You enter the physical quantity you saw, and Arcus calculates the difference from the current on-hand balance.

  1. Open Inventory.
  2. Open Adjustments.
  3. Select the stocked product.
  4. Select the location where you counted the stock.
  5. Review the On Hand value.
  6. Enter the physical Counted quantity.
  7. Select the adjustment reason.
  8. Add notes that explain what happened.
  9. Select Adjust Inventory.
Counted is not the adjustment amount If Arcus shows 10 on hand and you counted 7, enter 7. Arcus computes the adjustment as -3 and shows the difference before you submit.
Adjust Inventory form with Product, Location, On Hand, Counted, Reason, Notes, and Adjust Inventory button

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Read the Difference Preview

  • Positive difference: counted stock is higher than on hand. Arcus will add stock.
  • Negative difference: counted stock is lower than on hand. Arcus will remove stock.
  • No change: counted stock matches on hand, so there is nothing to submit.
The current on-hand value refreshes after submit After an adjustment posts, Arcus refreshes the product and location balance so the form can be reused for the next count.

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When Unit Cost Appears

Unit Cost appears when the adjustment adds stock. The cost is used to value the added stock and create the cost basis for future fulfillment.

  • If the product already has an average cost, Arcus can default the unit cost from that cost.
  • If the product has no cost basis yet, Unit Cost is required before the adjustment can post.
  • Use the actual cost of the stock whenever you know it.
  • Do not enter zero just to get past the form. Zero-cost added stock corrupts future cost reporting.

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What Happens After Posting

Arcus records the adjustment, updates the inventory balance, and keeps the cost and accounting impact tied to the same correction.

  • The inventory balance changes at the selected product and location.
  • A transaction row is added to Inventory Transactions.
  • Positive adjustments add stock and create a cost layer.
  • Negative adjustments remove stock and consume the oldest available cost layers first.
  • A journal entry posts automatically for the inventory value change.
  • If the accounting update cannot post, the inventory correction does not complete.

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Negative Stock Controls

If a counted quantity would drive stock below zero, Arcus warns the user before submission. Some organizations allow owner-level override for exceptional cases, but most users should recount or investigate allocations before continuing.

  • Check that you selected the right location.
  • Check whether stock is committed to open fulfillment work.
  • Review recent transactions for that product.
  • Ask an inventory owner before forcing a negative correction.
Negative stock is an exception Negative on-hand can make availability, fulfillment, and valuation harder to trust. Treat the warning as a stop-and-review moment.

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Review Recent Adjustments

Recent Adjustments shows the latest stock corrections. Use it to confirm the product, location, quantity change, and reason.

  • Date: when the adjustment posted.
  • Product: the product corrected.
  • Location: where the correction happened.
  • Qty: positive for added stock, negative for removed stock.
  • Reason / Notes: the count reason and optional explanation.

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Common Blocks

  • Counted is disabled: select both product and location first.
  • No change button appears: counted quantity matches current on hand.
  • Reason is missing: choose a reason before submitting.
  • Unit Cost is required: you are adding stock and Arcus needs cost basis.
  • Negative warning appears: the count would create negative stock.
  • Product is missing: the product may not be stockable.
  • Correction posted to the wrong location: use a documented follow-up adjustment or transfer.

Inventory Overview

Monitor stock health, location balances, low-stock alerts, and inventory value warnings.

Inventory Transactions

Audit stock movement history, movement types, supply and demand rows, and FIFO layer detail.

Receive Inventory

Receive standalone stock, choose the right PO receiving path, and protect FIFO cost basis.

Product Setup

Create physical products, services, and product records.

Bin Locations

Use warehouse bins to organize stock by physical location.

Customer Returns

Create RMAs, receive returned items, inspect condition, choose disposition, and close customer returns.