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The dashboard is a work queue, not a replacement for formal reports. Use it to find problems and trends quickly, then use Financial Reports, ledgers, reconciliation, and source records for accounting signoff.

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Start On The Dashboard

Open Finance > Overview > Dashboard. You can also search for Dashboard in the command palette, or follow the link back to it from the bank transaction review inbox. You need permission to view accounting. The dashboard puts cash, receivables, payables, approvals, working capital, alerts, and shortcut cards at the top so accounting can decide what needs attention first. Click Refresh to reload it; if it cannot load, it says Failed to load accounting dashboard and offers Retry.

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Read The Dashboard Top Down

  • Alert banners: overdue bills (View overdue) and open disputes (Review all) that should be reviewed before routine work.
  • Key metrics: five cards, each of which opens the screen behind it.
    • Cash on Hand opens the Chart of Accounts and says Negative cash position when the balance is below zero.
    • Accounts Receivable (Open invoices) opens AR Management and Accounts Payable (Open bills) opens AP Bills. Each carries a 60d+ badge for the amount more than 60 days past due, and a GL drift badge replaces it when the detail disagrees with its control account beyond the threshold.
    • Pending Approvals opens Journal Entries on the Pending Approval tab, shows the total amount awaiting approval (or No entries awaiting approval) and an Action needed badge.
    • Working Capital opens Financial Reports and shows days cash on hand (or Days cash on hand: N/A (insufficient data) when there is not enough history). A figure above $25 million is flagged as likely a data-entry error to verify before you rely on it.
  • Quick Nav: shortcuts to Journal Entries, Chart of Accounts, Financial Reports, Bank Reconciliation, Period Close, and Calendar.
  • Liquidity: quick ratio and cash flow forecast, useful for upcoming payment decisions. Click Open week in calendar, or a day on the forecast, to open the Calendar on that date. With no current liabilities, the gauge says the Quick Ratio is undefined.
  • Accounts left out of working capital: Working Capital, the Quick Ratio and the AR and AP trend lines only count accounts Arcus can classify from a system key, the bank-account flag or a sub-type. Accounts it cannot classify are listed instead of guessed from their names; use Set a sub-type in the chart of accounts to include them.
  • Receivables and payables drift: the receivables and payables tiles show GL drift with the amount when the detail disagrees with its control account beyond the threshold. Follow it to GL Reconciliation.
  • Working capital and profitability: trend views for the accounting team to spot direction, not just point-in-time totals. The P&L Trend chart switches between YTD, Last Year and Trailing 12, and groups by Month or Quarter. Payables in the working capital and drift figures count a vendor bill from the date it sits in the ledger (its posting date), so a bill moved to another posting date moves those figures with it.
  • Aging: AR aging (Current, 1-30 days, 31-60 days, 60+ days) and AP aging panels that help collections and bill pay prioritization. View all opens the full list.
  • Payouts and vendors: the Marketplace Payouts tile shows what settled this month (a reversed or failed payout is never counted as settled), a reversed count when payouts were reversed, and Connect a marketplace when none is connected. Vendor concentration shows Top Vendors and a spend Pareto you can switch between YTD, QTD and MTD. Marketplace and card connectors are managed under Settings > Integrations > Connectors.
  • Shipping Margin Watch: net shipping margin over the last 30 days, classified as profit, breakeven, loss, or refund overpay, with a count of loss packages and the best or worst carrier by margin. Click through for the full shipping margin report. A Product Margin tile beside it shows the average margin over the last 30 days, the worst (or best) SKU, and a loss count, and opens the Product Margin report; with nothing to measure it says No margin data this month. Turn the shipping tile off for non-owner roles with Show shipping margin to operators under Settings > Shipping & Fulfillment > Shipping (on by default).
  • This week: bills due soon and other items that need near-term action. View all opens AP Bills.
  • Calendar: open periods and recurring entry previews that connect the dashboard to scheduled work. Manage opens Period Close or the recurring entries; Set one up starts a recurring entry when there are none. The page stays usable when one tile cannot load, but a failure of the whole page shows Failed to load accounting dashboard with Retry. Open week in calendar stays disabled with the hint Select a day on the forecast first until you choose a day on the forecast chart.
Large or unusual numbers need source review If a KPI looks wrong, do not assume the dashboard is the source of truth. Open the source module, Account Ledger, GL Reconciliation, or Financial Reports to confirm what posted and when.

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Bulk Recategorize Transactions

From accounting work that starts on the dashboard, you can also run Bulk Recategorize to apply the categorization engine to historical bank transactions that have no GL account yet. See Bulk Recategorize Transactions for the full workflow, including why the All transactions (may overwrite existing) scope is shown disabled today.

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Use The Calendar

Open Finance > Overview > Calendar when you need a date-based view of accounting work. The Finance Calendar article covers every layer, filter and action. Month view is best for planning. Week, day, and list views are useful when the date range is busy.

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Calendar Layers

Filters let you show or hide layers so the calendar matches the question you are trying to answer. Leave layers on when planning cash and close work. Narrow the view when you are focused on one workflow.
  • AP Bills Due: vendor bills by due date.
  • AR Invoices: customer invoices and invoice-related dates.
  • AR Payments: customer payment events.
  • Recurring Bills: scheduled vendor bill occurrences.
  • Recurring JE: scheduled recurring journal entries.
  • Period Close: close windows and period-related dates.
  • Bank: bank feed or Plaid-related dates when available.
  • Leases: lease start, expiration, and scheduled lease payment events.
  • Fixed Assets: asset lifecycle, warranty, and maintenance dates.

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Forecast And Recurring Views

The Forecast toggle overlays expected cash movement for the selected range. The Recurring toggle opens a side panel showing upcoming recurring bills and recurring journal entries in the current calendar window.
Use the calendar before approving cash-heavy work Before approving a large bill payment run, check AP due dates, AR payment timing, payout timing, and the cash forecast together. That gives accounting a clearer view than a single AP list.

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Create From A Date

Click an empty calendar date to open quick create actions. Arcus can start a new AP bill, recurring bill, or recurring journal entry with the selected date already filled in.

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Common Blocks

  • Calendar looks too busy: open Filters and turn off layers that are not part of the current review.
  • Expected cash looks wrong: compare the forecast to open AP bills, AR invoices, payouts, and bank balances.
  • Recurring items are missing: confirm the item is active and falls inside the visible calendar range.
  • A date is not clickable: click an empty area of the day cell rather than an existing event pill.
  • Dashboard KPI changed unexpectedly: drill into the source record or Account Ledger before making a manual correction.

Finance Calendar

Finance > Overview > Calendar: layers, forecast, recurring work and quick create.

Financial Reports

Run balance sheet, profit and loss, cash flow, and operational reports.

Period Close

Close, approve, reopen, and audit accounting periods with pre-close checklist controls.

AP and Bill Pay

Record vendor bills, approve them, post them, and track AP aging.

AR Management

Track customer balances, aging, statements, and collections work.

Marketplace Payouts

Review Shopify, Amazon, eBay, and Stripe payouts, clearing balances, fees, and needs-review items.

Recurring Bills

Create scheduled vendor bill templates, pause runs, allocate GL splits, and review history.

Bulk Recategorize Transactions

Run the categorization engine against uncategorized historical bank transactions.

GL Reconciliation and Integrity

Compare control accounts to subledgers, review clearing account health, and audit GL integrity check logs.

All Reports

Insights > Reports > All Reports: browse every report Arcus offers across accounting, sales, inventory, and operations.