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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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Open Accounting Automation Settings

  1. Open Settings.
  2. Choose Entity Settings.
  3. Open the System group.
  4. Use Fixed Asset Categories, Lease Configuration, or Categorization Rules.
Treat these as accounting policy controls Do not change these settings casually. They can affect capitalization, depreciation, lease payment routing, AP records, check register visibility, 1099 totals, and how future transactions are categorized.

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Fixed Asset Categories

Fixed Asset Categories provide defaults for the Add Fixed Asset workflow. They can prefill useful life, depreciation method, tax class, and the GL accounts used for asset cost, accumulated depreciation, and depreciation expense.

Fixed Asset Categories settings page showing accounting policy toggles, vendor bill auto-capture, capitalization threshold, and category table
  • Accounting policy: controls whether certain fixed-asset policy options are enabled for the entity.
  • Vendor Bill Auto-Capture: can create pending fixed assets from posted vendor bill lines that meet the capitalization policy.
  • Capitalization threshold: bill lines below this amount are expensed instead of capitalized by the auto-capture policy.
  • Useful life: the default number of months used for depreciation setup.
  • Depreciation method: the default depreciation method for assets in that category.
  • GL accounts: default asset, accumulated depreciation, and depreciation expense accounts.
Auto-captured assets still need review Auto-created assets start in a pending state. Review the asset, confirm the placed-in-service date, and complete any missing details before depreciation begins.

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Lease Configuration

Lease Configuration controls how monthly lease payments are recorded. Direct journal entry posting is the simpler path. Hybrid mode additionally creates AP records so lease payments can appear in vendor bill, payment, check register, and 1099 rent workflows.

Lease Configuration settings page showing hybrid vendor bill mode, default bank account, default AP liability account, and routing explanation
  • Track payments through Vendor Bills: creates vendor bill and AP payment records for each lease payment.
  • Default Bank Account: optional bank account used for lease payment routing.
  • Default AP Liability Account: optional AP account used when hybrid mode creates bill and payment records.
  • Auto-detect: lets Arcus choose the primary or canonical account when the field is blank and the account can be resolved.
Use hybrid mode when lease payments need AP visibility Hybrid mode is useful when the accounting team wants lease payments to show in Pay Bills, Check Register, and 1099 rent reporting. Direct journal entry mode is simpler when the business does not need AP-style lease payment tracking.

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Categorization Rules

Categorization Rules help Arcus assign GL accounts to imported or manually reviewed transactions. The page includes active rules, suggestions from prior activity, default merchant category mappings, vendor suggestions, and an audit trail.

Categorization Rules settings page showing KPI cards, Rules, Suggested Rules, MCC Defaults, Vendor Suggestions, and Audit Trail tabs
  • Rules: active rules that match transaction conditions and assign GL accounts.
  • Suggested Rules: recommendations based on repeated manual categorization patterns.
  • MCC Defaults: default GL mappings for merchant category codes.
  • Vendor Suggestions: vendor-related categorization suggestions waiting for review.
  • Audit Trail: recent categorization decisions, confidence, and review history.
Test before bulk applying rules A categorization rule can affect many transactions. Use test and preview actions before bulk applying a new rule, especially when the rule changes GL accounts for bank activity.
  1. Confirm the Chart of Accounts and required system accounts are ready.
  2. Review fixed asset categories and GL mappings.
  3. Decide whether vendor bill auto-capture should be enabled.
  4. Confirm the lease payment routing policy with accounting.
  5. Set lease bank and AP defaults when hybrid mode is used.
  6. Review categorization suggestions and create only rules you can explain.
  7. Test rules against a small sample before using bulk apply.

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Common Blocks

  • Cannot edit a fixed asset category: system categories may be locked, or the user may need fixed-asset management permission.
  • Auto-capture did not create an asset: confirm the vendor bill is posted, coded to an asset account, and above the capitalization threshold.
  • Lease payment did not appear in Pay Bills: confirm hybrid mode and lease vendor setup.
  • Lease auto-detect failed: select the bank or AP account manually.
  • Categorization rule did not match: review rule priority, active status, conditions, and whether another rule matched first.
  • Wrong GL account was suggested: review MCC defaults, vendor suggestions, and audit history before accepting future suggestions.

Chart of Accounts

Understand account structure, account types, and posting behavior.

Journal Entries

Create, review, and reverse journal entries.

Pay Bills and Print Checks

Pay open vendor bills by check, ACH, ACH file, wire, or cash.

Check Register and AP Checks

Print, batch print, clear, void, and audit vendor checks.

1099 Vendors

Review flagged vendors, W-9 status, tax-year totals, downloads, and locks.

Settings Overview

Understand the admin surfaces, settings groups, and workflow impact areas.