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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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Open The Lease Register

The lease register shows right-of-use asset balance, lease liability, monthly payment, expiration date, classification, status, and lessor. Filter by classification, asset type, active status, expiring soon, expired, or terminated leases.

Leases register with ROU assets, lease liability, monthly expense, expiring leases, filters, and lease rows

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Create A Lease

  1. Open Accounting.
  2. Open Leases.
  3. Click Add Lease.
  4. Enter the lessor, description, asset type, dates, payment amount, and payment frequency.
  5. Choose operating or finance classification.
  6. Confirm the discount rate, lease term, and accounting accounts.
  7. Save the lease.
  8. Commence the lease when it is ready to begin posting.
Add Lease wizard with lessor, lease details, classification, term, and accounting setup
Classification affects accounting Operating and finance leases post differently. Confirm classification before commencing the lease, especially when the lease will be reviewed for financial statements or audit.

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Lease Status And Actions

  • Pending: the lease is saved but not commenced.
  • Active: the lease is posting according to the amortization schedule.
  • Expiring Soon: the lease is active and nearing its end date.
  • Expired: the scheduled term has ended.
  • Terminated: the lease was ended before or at the end of its term.

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Daily Lease Workflows

  • Commence: starts the lease accounting schedule and activates the lease.
  • Post Monthly Entries: queues the recurring lease accounting entries.
  • Record Payment: records the payment against the lease schedule.
  • Modify: records a change to terms, payments, or assumptions.
  • Terminate: ends the lease and records the termination impact.
  • Buyout: for eligible finance leases, converts the buyout into a fixed asset workflow.
Vendor link matters Leases without a linked vendor can block clean check register and 1099 rent reporting. If the page warns that leases are not linked to a vendor, open each lease and connect the lessor to the correct vendor account.

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Detail Tabs

  • Overview: lease summary, classification, balances, dates, and lessor.
  • Amortization Schedule: scheduled lease liability, interest, ROU asset, and payment rows.
  • Payments: payment history and recorded payment references.
  • History: modifications, commencement, termination, buyout, and posting events.
  • Memos: notes supporting accounting judgments or operational context.
Use memos for accounting judgments Store the reasoning for classification, discount rate, renewal options, or unusual modifications in the lease record so the next reviewer does not have to reconstruct it.

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Common Problems

  • Lease cannot commence: confirm required dates, payment terms, classification, and accounting accounts.
  • Monthly entries did not post: check status, schedule, permissions, and whether the period is open.
  • Payment does not match schedule: verify payment amount, partial payments, timing, and modification history.
  • 1099 rent reporting is incomplete: link the lease to the correct vendor and review 1099 vendor flags.
  • Buyout does not create the expected asset: confirm the lease is finance-classified and eligible for buyout.

Fixed Assets

Create capitalized assets, place them in service, run depreciation, and manage disposal.

AP and Bill Pay

Record vendor bills, approve them, post them, and track AP aging.

Pay Bills and Print Checks

Pay open vendor bills by check, ACH, ACH file, wire, or cash.

1099 Vendors

Review flagged vendors, W-9 status, tax-year totals, downloads, and locks.

Check Register and AP Checks

Print, batch print, clear, void, and audit vendor checks.

Period Close

Close, approve, reopen, and audit accounting periods with pre-close checklist controls.