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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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Where Product Inventory Lives

Product inventory is reviewed from two places. The Inventory module shows the operating view across products and locations. The product detail page shows the product-specific view for one SKU, including thresholds, location balances, transactions, serials, bins, and related setup.

Inventory Overview page with KPI cards, balances table, location filter, available quantities, allocated quantities, on purchase order quantities, values, and alerts

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Understand the Core Quantities

  • On hand: the physical quantity at a location.
  • Allocated: stock reserved for open orders or work that has not been fulfilled yet.
  • Available: stock that can still be promised. This is usually on hand minus allocated.
  • On PO: quantity expected from open purchase orders that has not been received yet.
  • Reorder point: the threshold that helps purchasing know when to buy more.
  • Value: inventory value based on stock quantity and cost history.
Use available stock for promises On-hand stock may already be committed to another order. Use Available when deciding whether a product can be sold, picked, packed, or promised to a customer.

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How Inventory Changes

Inventory should move through the workflow that matches the real-world event. That keeps stock, cost, purchasing, fulfillment, and accounting aligned.

  • Receive Inventory: add standalone stock when it is not tied to a purchase order.
  • Receive a PO: add stock from a purchase order and keep GRNI and vendor billing aligned.
  • Inventory Adjustment: correct a counted quantity, damage, loss, or setup issue with a reason.
  • Warehouse Transfer: move stock from one location to another without pretending it appeared or disappeared.
  • Fulfillment: consumes stock when orders are packed, shipped, or marked fulfilled.
  • Return processing: can bring stock back, send it to inspection, or dispose of it depending on disposition.
Inventory Transactions page showing movement history with type, product, location, quantity, balance before, balance after, source, and unit cost

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Receiving and Cost Basis

Receiving creates stock and cost history. If stock is from a purchase order, receive it from the PO workflow. Use standalone receiving only when the stock truly is not tied to PO receiving.

Receive Inventory page with standalone receiving form, product, location, quantity, unit cost, reason, and PO guidance banner
Positive cost matters Receiving stock with a real unit cost gives FIFO layers and inventory value something reliable to work from. If the cost is wrong, fix the receiving source before relying on margin, COGS, or valuation.

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Adjustments and Corrections

Use adjustments for counted corrections, damaged stock, lost stock, setup cleanup, or other inventory corrections. The adjustment reason and notes should explain why the quantity changed.

Inventory Adjustments page with product, location, counted quantity, unit cost, reason, notes, warning controls, and recent adjustments
Do not use adjustments to bypass a workflow If stock changed because of a purchase order, transfer, fulfillment, or return, use that workflow instead of manually adjusting the balance. Manual adjustments are for corrections, not shortcuts.

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FIFO Cost History

Arcus uses FIFO cost behavior for inventory valuation. Receiving creates cost layers. Fulfillment and other outbound movements consume the oldest eligible cost layers first. That gives accounting a traceable cost basis for inventory value and cost of goods sold.

FIFO Layer Detail modal showing a consumed cost layer, layer date, quantity used, balance before and after, unit cost, layer cost, and warning
Cost warnings deserve review If Arcus shows a cost mismatch or negative value warning, review receiving, adjustments, and cost history before posting more corrections.

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Planning Reorders

Inventory settings and demand signals feed purchasing work. Reorder points, safety stock, open purchase orders, and demand pressure help operators decide what to buy and when.

Supply and Demand page with stockout signals, available quantity, safety stock, reorder point, on purchase order, suggested reorder quantity, and status

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Common Blocks

  • Available is lower than expected: stock may be allocated to open orders.
  • On PO does not match expectation: review open purchase orders and what has already been received.
  • Value looks wrong: review recent receiving, adjustments, and FIFO layer detail before posting a shortcut correction.
  • Adjustment is blocked: the counted quantity, unit cost, reason, or permission may be missing.
  • Receiving is blocked: product, location, quantity, unit cost, or PO guidance may need review.
  • Product cannot be fulfilled: stock, serials, bins, kit components, payment holds, or approval holds may be blocking fulfillment.

Inventory Overview

Monitor stock health, location balances, low-stock alerts, and inventory value warnings.

Inventory Transactions

Audit stock movement history, movement types, supply and demand rows, and FIFO layer detail.

Receive Inventory

Receive standalone stock, choose the right PO receiving path, and protect FIFO cost basis.

Inventory Adjustments

Correct counted stock, choose adjustment reasons, handle unit cost, and review negative-stock warnings.

Supply & Demand

Review stockout pressure, demand signals, reorder timing, safety stock, and suggested reorder quantity.

Product Setup

Create physical products, services, and product records.