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Choose the Right Receiving Path

Arcus has two receiving paths. Choose the path based on why the stock is coming in.
  • Purchase order receiving: use the PO detail page when stock is arriving against an open purchase order.
  • Standalone receiving: use Inventory Receive for found stock, beginning balances, or other inbound stock that is not tied to a PO.
Use the PO flow for purchase orders If the inventory is arriving from a purchase order, open the purchase order and receive it there. The PO flow carries vendor, expected quantity, unit cost, receipt progress, and later bill matching context.
Receive Inventory page with a purchase order receiving guidance banner, standalone receive form, and Recent Receives table

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Before You Receive

Confirm the product, location, quantity, and unit cost before posting. Receiving changes inventory immediately and establishes the cost layer used by future fulfillment and cost reporting.
  • The product must be a stocked product. Services and non-stock records are not valid receiving targets.
  • The location should be the physical place where the stock is being added.
  • Quantity must be positive.
  • Unit Cost is required and must be greater than zero.
  • Notes should explain why the receipt was posted, especially for found stock or opening balances.
Unit Cost is not optional A receipt creates inventory cost basis. Arcus blocks blank, zero, and negative unit cost because future FIFO cost and COGS depend on this value.

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Receive Standalone Stock

  1. Open Inventory.
  2. Open Receive.
  3. Select the stocked product.
  4. Select the receiving location.
  5. Enter the quantity being added.
  6. Enter the unit cost for the stock.
  7. Add a note that explains the receipt.
  8. Select Receive Inventory.
Standalone Receive Inventory form with Product, Location, Quantity, Unit Cost, Notes, and disabled Receive Inventory button

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What Happens After Posting

After a successful receive, Arcus updates stock and cost records together so the inventory view, transaction audit trail, and accounting value stay aligned.
  • On-hand and available stock increase at the selected location.
  • A receiving transaction appears in Inventory Transactions.
  • A FIFO cost layer is created at the unit cost entered on the receipt.
  • Inventory value increases based on quantity times unit cost.
  • The Recent Receives table refreshes with the new receipt.
Check the transaction when cost matters Open Inventory Transactions after posting if you need to confirm the receipt date, location, quantity, unit cost, and total value.

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Review Recent Receives

The Recent Receives table shows the latest inbound standalone receipts. Use it as a quick confirmation that the receipt posted to the expected product and location.
  • Date: when the receipt posted.
  • Product: the stocked item received.
  • Location: where the stock was added.
  • Qty: the received quantity.
  • Unit Cost: cost entered for each unit.
  • Total: quantity times unit cost.
Recent Receives table showing receipt date, product, location, quantity, unit cost, and total value

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When Not to Use This Page

  • Open PO receipt: receive from the purchase order detail page.
  • Counting stock: use Inventory Adjustments or cycle counts so the change records the counted quantity.
  • Moving stock: use warehouse transfers so source and destination locations stay balanced.
  • Returned customer stock: receive through the return workflow so condition and disposition are recorded.
  • Damaged or scrapped stock: use the correct return, adjustment, or writeoff workflow instead of adding stock here.

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Recovery Scenarios

  • You received a PO item here by mistake: stop receiving additional lines, review the PO, and use a documented correction so inventory and PO receipt history both tell the truth.
  • Unit cost was entered incorrectly: review the receiving transaction immediately. If the cost layer is wrong, escalate to inventory or accounting before fulfillment consumes it.
  • The wrong location was used: move the physical stock and post the appropriate transfer or corrective adjustment so on-hand follows the warehouse.
  • The quantity was too high: post a documented adjustment for the overage instead of deleting history.

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Common Blocks

  • Receive button is disabled: product, location, quantity, or positive unit cost is missing.
  • Product is missing from the picker: the record may not be stockable.
  • Unit Cost will not accept zero: receiving at zero cost is blocked to protect FIFO and COGS.
  • Wrong location was selected: correct the stock through the appropriate adjustment or transfer workflow.
  • Receipt belongs to a PO: cancel the standalone attempt and receive from the purchase order instead.
  • Recent Receives is empty: no standalone receipts have posted yet, or the page is still loading.

Warehouse Overview

Use the Warehouse workspace for bins, pick lists, receiving, returns, relocations, transfers, and cycle counts.

Inventory Overview

Monitor stock health, location balances, low-stock alerts, and inventory value warnings.

Inventory Transactions

Audit stock movement history, movement types, supply and demand rows, and FIFO layer detail.

Purchase to Pay

Follow the full PO, receipt, vendor bill, and payment workflow.

Create and Manage Purchase Orders

Create POs, add vendor items, receive inventory, and handle approval, cancellation, billing, and close-short blocks.

GRNI and PO-Linked Vendor Bills

Create vendor bills from received purchase orders and clear received-not-billed balances.