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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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Open Period Close

The page shows open, pending approval, and closed accounting periods. It also suggests recent periods that are still open so accounting can review them before new activity drifts into old dates.

Period Close page with open-period warning, close period action, status rows, and close controls

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What Should Be Done First

  • Post or delete draft journal entries that belong in the period.
  • Approve or reject journal entries waiting for approval.
  • Complete bank reconciliation for cash accounts that need review.
  • Review open vendor bills and AP aging.
  • Review outstanding AR and collections items.
  • Review marketplace clearing balances and pending payouts.
  • Run reports and compare expected balances before locking the period.
Closing is a control, not a cleanup shortcut Do not close a period to hide unfinished accounting work. The close checklist is designed to catch items that would make financial statements unreliable.

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Close A Period

  1. Open Accounting.
  2. Open Period Close.
  3. Use the suggested period or click Close Period for a custom date range.
  4. Enter the period name, start date, and end date when using a custom range.
  5. Click Review Checklist or Close.
  6. Review every checklist item.
  7. Use the checklist links to fix blockers before closing.
  8. Acknowledge non-blocking warnings only after they are understood.
  9. Close the period or request approval, depending on your permission model.

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Checklist Items

The pre-close checklist looks for accounting work that can change the period. Some items block the close. Others are warnings that accounting can acknowledge after review.

  • Unposted journal entries: draft entries that need to post, be deleted, or move to a later period.
  • Entries pending approval: entries waiting on a reviewer.
  • Bank accounts needing reconciliation: cash accounts that still need bank statement review.
  • Open AP bills: vendor bills dated in or before the period that may affect liabilities.
  • Outstanding AR: customer balances that may need review before reporting.
  • Clearing-account drains: marketplace clearing balances that should have a pending payout or a reviewed reason.
Separation of duties may apply Some teams use request-and-approve close. In that workflow, one user requests the close and a different authorized user approves it. This protects the final close from single-user mistakes.

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Blocking Issues Versus Warnings

  • Blocking issues must be fixed before a normal close can proceed.
  • Warnings can be acknowledged only when accounting has reviewed the risk.
  • Admin force close may appear for authorized users when policy allows an override.
  • Force close reasons are required and become part of the audit trail.
Use checklist links as the work queue When the checklist shows an issue, follow the action link directly to journal entries, reconciliation, AP bills, AR, or payouts. Fix the source item first, then return to close.

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Reopen A Closed Period

Reopening allows new postings inside a previously closed date range. Use it only when the business has a legitimate correction that cannot be posted in the current period.

  1. Find the closed period row.
  2. Click Reopen.
  3. Enter a clear reason for reopening.
  4. Make the correction.
  5. Review the period again and close it when complete.
Reopens should be rare Reopening a period changes the control state of prior financials. Use a detailed reason that explains what changed and why the current period could not handle it.

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Common Problems

  • Close button is disabled: review blockers, permissions, pending checklist load, or warning acknowledgment.
  • Journal entries block close: post, approve, reverse, or delete the entries before closing.
  • Clearing account blocks close: review marketplace payouts and confirm whether a pending payout explains the balance.
  • Cannot approve close: another user may need to approve if separation of duties is enabled.
  • Need to correct a closed period: use reopen with a reason, or ask accounting leadership whether to post a current-period adjustment.

Dashboard and Calendar

Use the accounting dashboard and calendar to triage cash, AP, AR, close work, recurring items, leases, and fixed asset dates.

Journal Entries

Create, review, and reverse journal entries.

GL Reconciliation and Integrity

Compare control accounts to subledgers, review clearing account health, and audit GL integrity check logs.

Bank Reconciliation

Match bank transactions to payments, deposits, payouts, and checks.

AP and Bill Pay

Record vendor bills, approve them, post them, and track AP aging.

AR Management

Track customer balances, aging, statements, and collections work.