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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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What GRNI Means

GRNI means goods received, not invoiced. It is the holding area between warehouse receiving and accounts payable. When a PO receipt is posted, Arcus increases inventory value and tracks the received value as still awaiting the vendor bill. When AP creates the linked bill, that received value moves into the normal vendor bill workflow.

Use GRNI at month end Review GRNI before closing a period so received inventory is not missed just because the vendor invoice has not arrived yet.

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When to Use This Workflow

  • Warehouse received a PO, but AP does not have the vendor invoice yet.
  • AP wants to create bills from actual receipts instead of typing each line manually.
  • You need to verify received value, billed value, and remaining GRNI balance.
  • A PO was partially received and only the received quantity should be billed.
  • Accounting is reviewing old received-not-billed balances before period close.

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Open the GRNI Report

  1. Go to Accounting.
  2. Open GRNI Report under Payables.
  3. Review the KPI cards for total GRNI balance, pending POs, and vendors.
  4. Review each PO row before creating bills.
GRNI Report with KPI cards and purchase orders that have received value, billed value, GRNI balance, last received date, and aging

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Read a GRNI Row

  • PO #: opens the purchase order so you can review the receipt source.
  • Vendor: the supplier tied to the received PO.
  • Received Value: receipt quantity multiplied by receipt cost.
  • Billed Value: vendor bills already linked to the PO, excluding voided bills.
  • GRNI Balance: received value still waiting to be billed.
  • Days Aging: how long the most recent receipt has been waiting for billing.
Do not create duplicate vendor bills If a vendor already sent an invoice and AP entered it manually, search AP Bills before creating another bill from GRNI. Linked bills reduce the GRNI balance, but duplicate manual bills can overstate AP.

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Create Bills from GRNI

  1. Select one or more PO rows in the GRNI Report.
  2. Confirm the Bill Date.
  3. Click Create Bills.
  4. Arcus creates one vendor bill per selected PO.
  5. Open AP Bills to review, approve, pay, or correct the created bill.
GRNI Report with a purchase order selected, Bill Date visible, and Create Bills button ready

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Review the Linked Vendor Bill

A GRNI-created bill is linked back to the purchase order. AP should open the bill, compare the vendor invoice to the received items, and confirm status before payment. If your entity has AP approval thresholds, the bill may be saved as pending approval instead of immediately posted.

AP bill detail with status, Pay Bill action, revaluation notice, summary cards, and notes linking the bill to a purchase order

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Find the Bill Later

  1. Go to Accounting > AP Bills.
  2. Search by vendor, bill number, or vendor invoice number.
  3. Use the status tabs to separate open, overdue, partial, paid, voided, and pending approval bills.
  4. Open the row to review line items, payments, warnings, revaluation cards, and void or edit actions.
AP Bills list filtered by vendor with KPI cards, status tabs, search, and the PO-linked vendor bill row

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What Arcus Updates

  • The vendor bill is tied to the PO so AP can compare ordered, received, billed, and paid history.
  • The GRNI balance drops by the value of the linked bill.
  • The bill follows normal AP approval rules and cannot be paid while pending approval or rejected.
  • Posted bills affect AP aging and the general ledger.
  • If bill cost differs from receipt cost, Arcus can show three-way match warnings or revaluation review cards.
  • Voiding the bill removes it from active AP aging and can bring the PO back into GRNI if received value remains unbilled.
Receiving still belongs to Purchasing and Warehouse GRNI does not receive inventory by itself. Receive items from the PO first. The GRNI Report only appears after received value exists without matching vendor bills.

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Common Blocks

  • The report is empty: there are no received POs with unbilled value.
  • Create Bills is not visible: select at least one PO row.
  • PO is missing from GRNI: confirm the PO has been received and has not already been fully billed.
  • Bill creation says already fully billed: the PO already has active linked bills covering the received value.
  • AP cannot pay the bill: approve it first if it is pending approval, or correct a rejected bill.
  • Vendor invoice number is duplicated: open the existing bill and decide whether to use, correct, or void it.
  • Period is locked: accounting must reopen the period or use the correct bill date.
  • Cost variance appears: compare vendor invoice cost to PO receipt cost before payment.

Create and Manage Purchase Orders

Create POs, add vendor items, receive inventory, and handle approval, cancellation, billing, and close-short blocks.

Purchase to Pay

Follow the full PO, receipt, vendor bill, and payment workflow.

AP and Bill Pay

Record vendor bills, approve them, post them, and track AP aging.

Pay Bills and Print Checks

Pay open vendor bills by check, ACH, ACH file, wire, or cash.

Bank Reconciliation

Match bank transactions to payments, deposits, payouts, and checks.