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Documentation Index

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Month-end is a review rhythm. The goal is to make sure operational records, money movement, inventory, and accounting reports agree before closing the period.

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Start With Accounting Dashboard

Use the Accounting dashboard and calendar to identify open work, recurring items, payments, bank feed activity, and period close tasks.
Accounting dashboard overview with financial cards, calendar context, cash, AR, AP, and accounting workflow sections

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1. Sales And AR

  • Review unpaid and overdue invoices.
  • Send statements or reminders where appropriate.
  • Review credit memos, refunds, overpayments, and unapplied credits.
  • Confirm posted invoices are correct.
  • Void or correct invoices that should not remain open.
  • Review customer deposits and bank deposits.

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2. Purchasing And AP

  • Review open vendor bills.
  • Review pending approvals.
  • Review vendor credits.
  • Review GRNI for goods received but not invoiced.
  • Pay bills that must clear before close.
  • Print or confirm checks and ACH files.
  • Reconcile outgoing payments.

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3. Inventory And Fulfillment

  • Review unfulfilled and backordered orders.
  • Review shipped orders missing invoice or payment follow-up.
  • Review purchase receipts and inventory value.
  • Review adjustments, transfers, and cycle count variances.
  • Review negative quantities and value anomalies.
  • Confirm manufacturing WIP if manufacturing is enabled.

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4. Bank And Payouts

  • Connect or sync bank feed where applicable.
  • Match customer deposits, checks, AP payments, payouts, and journal entries.
  • Review unmatched bank transactions.
  • Review marketplace payouts and needs-review items.
  • Confirm Stripe or marketplace fees are handled.
  • Finish reconciliation for each bank account.
Bank reconciliation overview showing reconciliation summary, bank transactions, and matching workflow

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5. Journal Entries And Reports

  • Post approved journal entries.
  • Reverse entries that belong in the next period.
  • Review recurring journal entries.
  • Run trial balance.
  • Run income statement.
  • Run balance sheet.
  • Compare operational subledgers to GL control accounts.
  • Export reports when the team needs offline review.

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6. Close Or Reopen Period

After review, request or complete period close according to your company’s policy. Reopen only when a correction truly belongs in the closed period and the approver understands the impact.
Period Close overview with period cards, close controls, and accounting period status

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Common Blocks

  • Cannot post invoice or bill: the date may fall in a closed period.
  • Bank reconciliation is off: review duplicate payments, missing deposits, unmatched payouts, and manual journal entries.
  • Inventory value looks wrong: review recent receipts, cost layers, recost actions, and negative inventory.
  • AP balance looks wrong: review unpaid bills, vendor credits, voided checks, and GRNI.
  • AR balance looks wrong: review open invoices, credits, refunds, overpayments, and unapplied payments.
  • Need to reopen a period: document the reason, get approval, make the correction, and close again.

Financial Reports

Run balance sheet, profit and loss, cash flow, trial balance, and operational reports.

Period Close

Review, request, approve, force close, reopen, and understand blocked-period behavior.

Bank Reconciliation

Match bank transactions to payments, deposits, payouts, checks, and journal activity.

Journal Entries

Create, approve, post, reverse, and audit journal entries.