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Documentation Index

Fetch the complete documentation index at: https://docs.arcuserp.com/llms.txt

Use this file to discover all available pages before exploring further.

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When to Use a Cycle Count

A cycle count is best when you need a controlled physical count instead of a quick one-line adjustment. It is especially useful before period review, after warehouse cleanup, when a picker reports a mismatch, or when high-value stock needs confirmation.

  • Verify a full location.
  • Count one zone or aisle.
  • Count one product across bins.
  • Review variances before applying them.
  • Keep count history separate from ad hoc adjustments.
Cycle Counts page with status filter, New Cycle Count button, and count cards
Use adjustments for small known corrections If you already know the exact correction and do not need a count workflow, use Inventory Adjustments. Use cycle counts when someone needs to physically count and approve the result.

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Create a Cycle Count

  1. Open Warehouse, then choose Cycle Counts.
  2. Select New Cycle Count.
  3. Choose the location to count.
  4. Choose the count type: full, zone, or product.
  5. Choose the count mode: open or blind.
  6. Assign the count if your team uses named count ownership.
  7. Create the count and begin entering counted quantities.
Create Cycle Count modal with Location, Count Type, Count Mode, and Assigned To fields

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Open Counts vs Blind Counts

  • Open count: the counter can see the expected system quantity while entering counts.
  • Blind count: the counter enters the physical count without seeing the expected quantity first.
  • Approval view: variance is reviewed before the count is approved and applied.
Use blind counts when accuracy matters Blind counts reduce confirmation bias. They are a better fit for high-value stock, recurring problem bins, and teams where one person counts and another person approves.

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Enter Counted Quantities

  1. Open the cycle count card.
  2. Work each bin or product row.
  3. Enter the physical quantity counted.
  4. Save the row.
  5. Continue until the progress bar reaches all items counted.
  6. Review and approve the count when all rows are complete.
Variance is not applied until approval Counting a row records the proposed count. Approval is the step that applies the variance to inventory and records the resulting inventory movement.

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Approve a Count

When every row is counted, review the count before approving. If there are variances, confirm that the physical count is correct, then approve with variance. Arcus applies the approved difference to inventory and keeps the count record for audit review.

  • Rows with no difference can be approved normally.
  • Rows with differences should be reviewed before applying.
  • Approved counts update inventory quantities.
  • Approved variances appear in inventory movement history.
  • Accounting impact may be recorded when the variance changes inventory value.

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Common Scenarios

  • Picker cannot find stock: create a product or zone count before adjusting inventory.
  • Bin cleanup: count the affected zone after moving or consolidating stock.
  • Receiving discrepancy: receive what arrived, then count the affected area if stock is still unclear.
  • High-value product review: use a blind count and separate approval.
  • Month-end stock confidence: count priority bins before running final inventory review.

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Common Blocks

  • No items appear: check the selected location, bin assignments, and product stock.
  • Create Count is disabled: choose a location first.
  • Variance is hidden: the count may be blind and still in counter view.
  • Approve button is unavailable: all rows must be counted first.
  • Counted quantity is wrong: reopen the row workflow before approval if your permissions allow it, or create a correction after approval.
  • Inventory changed during counting: review recent transactions before approving a large variance.

Warehouse Overview

Use the Warehouse workspace for bins, pick lists, receiving, returns, relocations, transfers, and cycle counts.

Inventory Adjustments

Correct counted stock, choose adjustment reasons, handle unit cost, and review negative-stock warnings.

Inventory Overview

Monitor stock health, location balances, low-stock alerts, and inventory value warnings.

Inventory Transactions

Audit stock movement history, movement types, supply and demand rows, and FIFO layer detail.

Bin Locations

Use warehouse bins to organize stock by physical location.

Receive Inventory

Receive standalone stock, choose the right PO receiving path, and protect FIFO cost basis.